Board Meeting Checklist
A pre-meeting, in-meeting, and post-meeting checklist that keeps agendas on track and minutes defensible.
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Library
Resources For Boards, Owners & Residents
Practical guides, forms, and straight answers — curated by our managers from the questions we hear most often.
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Request Maintenance
Submit a repair or common-area issue.
Start RequestPay Assessments
Set up online payments or autopay for dues.
Get InstructionsBoard Documents
Minutes, budgets, reserves, and governing docs.
Request RecordsEmergency Line
24/7 for urgent habitability and safety issues.
Call (415) 123-4567Resource Library
Browse By Audience
Reserve Study Basics
How to read a reserve study, what the funding percentage really means, and how to talk to owners about assessments.
Request CopyAnnual Budget Worksheet
A line-item worksheet our managers use to build association budgets — with reserve contribution and contingency built in.
Request CopyDavis-Stirling Quick Reference
The California code sections that come up most often in board decisions — notices, elections, records, and assessments.
Request CopyVendor Bid Comparison Sheet
Compare competing proposals on scope, not just price — so the lowest bid doesn't become the most expensive project.
Request CopyChanging Management Companies
What to request, who to notify, and how to protect your association's records during a transition.
See Our ProcessGeneral Questions
Still Have A Question?
Call (415) 123-4567 or email info@harborstonemanagement.com.
Contact HarborstoneNew owners and residents receive portal credentials shortly after closing or lease signing. If you haven't received yours, email us and we'll resend the invitation the same business day.
Send a written request to our office identifying the documents and time period. Under California law, we respond within the statutory window and can often deliver digital copies much sooner.
Anything threatening health, safety, or property: active water intrusion, loss of heat or hot water, sewage backup, gas odors, fire or smoke, security failures, or an inoperable elevator with someone trapped.
Yes — resale disclosure packages, governing documents, budgets, reserve summaries, insurance certificates, and completed HOA questionnaires. We work directly with escrow and agents to keep closings on schedule.
Yes, and we encourage it. We run complimentary board education workshops several times a year covering budgets, reserves, governance, and risk. Ask your manager for the current schedule.
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Tell us what you're looking for and we'll point you to the right person — usually the same day.